This Privacy Notice tells you what to expect in relation to personal information about you which is collected, handled and processed by Pedalabikeaway.
Pedalabikeaway Limited of Old Colliery Offices, Cannop Valley, Coleford, GL16 7EH is the Data Controller.
We acknowledge and agree that any personal data of yours that we handle will be processed in accordance with all applicable data protection laws in force from time to time. Currently, the Data Protection Act 1998 applies. With effect from 25 May 2018, the General Data Protection Regulations (“GDPR”) will come into force, which will change the law.
The information we may collect
The information about you we may collect, hold and process is set out below:
(A) Information collected and processed for you is as follows:
(B) Information in respect to individuals that have worked for us previously or may work for us is as follows:
How we use the information
This information will have been provided, or will be provided, by you.In the case of references, these will be from your previous employer. Medical information may be supplied by a third party such as your GP, Consultant or Occupational Health. The above information is used to provide our services to you in our capacity as an employment business / agency to find you suitable work whether on a temporary or permanent basis based on your requirements as set out below.
The information under A above may be used as follows:
The information under B above may be used as follows:
How we hold the information
All the personal data we have is stored on our database in the UK.
Disclosure of your information
Personal data shall not be transferred to a country or territory outside the EEA
Other trusted third parties that we may share your data with are as follows: HM Revenue and Customs, pension scheme providers, legal advisors and other companies for the purpose of undertaking pre engagement checks for the role or for paying you.
What is the legal basis for processing the information?
For Customers:
We will rely on your consent to process your booking for a product with Pedalabikeaway, and to check that you are the person that made the booking when you arrive onto site.
For Employees
Information and documentation to establish your right to work is processed by us as we are legally obliged to do so.
In respect of medical information, the basis for us processing this will depend on the circumstances, but will usually be for one of the following reasons: it is necessary to protect health and safety or to prevent discrimination on the grounds of disability or where consent has been obtained, if required.
Once employed we will process your personal data, including financial information, for the purpose of you entering into a contract to fulfil your role and to enable us to pay you, depending on the specific contractual arrangements and circumstances.
For the purposes of paying you, where relevant, we are legally obliged to provide information to HMRC.
Your rights
When the GDPR comes into force, if you would like to make a request for information please email info@pedalabikeaway.co.uk
In addition to this right of access, when the GDPR comes into force, you will also have the following rights: erasure, restriction of processing, objection and data portability.
Retention of your data
Your data will be retained for no longer than is necessary and in accordance with our Data Retention Policy.
Withdrawal of consent
If you have provided us with your consent to process your data, for the purpose of using our services, you have the right to withdraw this at any time. In order to do so you should contact us by emailing info@pedalabikeaway.co.uk
Concerns
If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to Information Commissioners Office at https:\\ico.org.uk\concerns.
Contact
Please address any questions, comments and requests regarding our data processing practices to Gareth Sheppard, General Manager, Pedalabikeaway. Gareth@pedalabikeaway.co.uk
Changes to the Privacy Notice
This Privacy Notice may be changed by us at any time. This Privacy Notice will be updated in due course to comply with the further requirements under the GDPR which comes into force on 25 May 2018.